- Charlotte Johnson's Newsletter
- Posts
- Steal This ChatGPT Prompt to Fix Your Emails
Steal This ChatGPT Prompt to Fix Your Emails
Charly Johnson
March 17, 2025
AI Won’t Write Your Outbound Emails for You - But It Can Make Them 10x Better
Most reps use AI the wrong way - expecting it to write perfect outbound emails from scratch.
That’s why they end up with robotic, generic, or overcomplicated messaging that gets ignored.
But after hundreds of rewrites and countless tweaks, I’ve cracked how to use ChatGPT to actually improve my emails instead of replacing them.
It’s helped me:
✂️ Tighten my messaging
🎯 Sharpen my focus on the prospect’s challenge
💡 Cut the fluff and keep it punchy
But let’s be real - gatekeeping is boring.
👉 I’ve dropped my exact ChatGPT prompt + usage tips below.
How I Use ChatGPT for Outbound Emails
1. Write the Email First - Then Use AI to Refine It
AI should polish, not create. A bad email with AI is still a bad email. I start with my own structure, then have ChatGPT refine:
Tightening my phrasing
Making the problem question sharper
Ensuring smooth transitions
Original Email from Human (No Reply):
Hi Charlie,
Congrats on [company]’s expansion into 25 countries - huge milestone!
With such growth, how is the sales team handling larger territories while meeting high closing targets?
Reaching out now because many teams in similar growth phases are rethinking how they scale outreach.
Open to putting in some time on Tuesday to speak?